The Emilio Aguinaldo Educational Corporation doing business under the name and style of Aguinaldo International School and Emilio Aguinaldo College (the “Corporation“), its affiliates and subsidiaries is committed to respect the right to privacy of all personal and/or sensitive information of its students, officers, board of directors, employees, consultants, applicants, customers, business partners, and others who share their personal and/or sensitive information with the Corporation.
How we collect and use personal and/or sensitive information
The Corporation collects and uses personal and/or sensitive information for lawful purposes to provide students with the best possible educational services necessary in the achievement of the Vision, Mission, Quality Policy and Quality Objectives statement of the Corporation.
The Corporation may collect your personal and/or sensitive information for any or all of the following purposes:
Admission and Enrollment
The Corporation collects personal and/or sensitive information when an applicant applies for admission and/or enrollment at Aguinaldo International School (AIS)/ Emilio Aguinaldo College (EAC).
Student Recruitment Activities
The Corporation may collect personal and/or sensitive information of applicant in conducting recruitment activities like career orientations/ talks, campus tours.
Students may also provide the AIS/EAC their personal and/or sensitive information during their time as students, which may include, but is not limited to, academic projects, academic tour, community outreach, pictures and audio/ video recordings, and participation in competitions and programs.
If the applicant choose to enroll at AIS/EAC, the applicant may provide his/her financial information as well as of that of his/her parents as may be necessary to facilitate or process the payment of his/her tuition and other fees. Such information may include the name of the applicant, address, contact number and any other payment information.
Personal information of business partners is limited to full name, address, cellular/telephone numbers and other information needed in the regular conduct of business of the Corporation.
Work & Training/ Seminar/ Conference/ Convention
Personal and/or sensitive information of the Corporation’s officers, board of directors, consultants and employees, and applicants to vacant positions are obtained through the requisite Application Form and by accomplishing forms necessary in training, work, and other work related and/or developmental interventions.
Personal and/or sensitive information of the Corporation’s officers, students, consultants, employees, and applicants are obtained by consultation and accomplishing forms necessary in the conduct of physical examination.
Request of Information
If the Corporation’s officers, board of directors, students, alumni, consultants and employees request information about our Corporation/ schools, promotions, products, and documents related to them.
Parents/ Guardians/ Authorized Representative
The AIS/EAC will collect the necessary personal information of parents/guardians of the applicant and/or student on record and as well as of that of his/her authorized representative such as but not limited to full name, address, contact number, email address, occupation, etc.
Any other necessary and/or incidental business purposes for which you have provided the information.
How we share your personal and/or sensitive information
All employees of the Corporation shall maintain the confidentiality and secrecy of all personal and/or sensitive information that come to their knowledge and possession.
The Corporation does not share your personal and/or sensitive information to any third party unless required or for legitimate purposes (e.g., i. sharing of your personal and/or sensitive information in research and survey studies, ii. for work immersion and possible employment at The Pearl Manila Hotel, ManilaMed and to the Corporation’s partners, subsidiaries & affiliates, iii. live-streaming of AIS/EAC events, iv. advertising to promote AIS/EAC, v. posting/ publishing communications, photos & videos in AIS/EAC’s website and publication, social media, mass media, bulletin boards, brochures, newspaper, SMS text messaging, to public places, vi. other persons or entities we have engaged to pursue our legitimate interests as an educational institution etc.) or permitted by law or a valid legal process.
How long is your personal and/or sensitive information retained
The Corporation will retain your personal and/or sensitive information gathered according to the Corporation Quality Management System (QMS) policies and to any existing applicable laws.
Where a retention period is provided, all hard and soft copies of personal and/or sensitive information shall be disposed and destroyed according to the Corporation QMS policies or through secured means.
How we protect your personal and/or sensitive information
We maintain administrative, technical and physical safeguards to protect against misuse or unauthorized access, disclosure, alteration or destruction of your personal and/or sensitive information.
In the course of daily operations, access to personal and/or sensitive information is restricted to authorized employees who have a lawful purpose for accessing it. Employees are appropriately educated about the importance of privacy and they are required to follow the Corporation’s policies and procedures regarding handling of personal and/or sensitive information.
Student files are stored and secured properly. Access is restricted to only those employees who, by nature of their work, are required to see and access them.
The Corporation manages electronic files appropriately with passwords and security measures that limit access by unauthorized employees. The Corporation’s security practices are reviewed periodically to ensure that the privacy of personal and/or sensitive information is not violated.
Breach and Security Incidents
Any data security incident or breach that comes to the knowledge of the Corporation will be recorded and reported to the National Privacy Commission or as required by law. The Corporation shall conduct an initial assessment and necessary steps of the incident or breach in order to ascertain the nature and extent of such incident or breach.
Data Privacy Office – Manila
Tel. number: (02) 521-2710 Local 5333
Email address: email@example.com
Data Privacy Office – Cavite
Tel. number: (046) 416-4340 Local 7132
Email address: firstname.lastname@example.org